Great and Little Kimble cum Marsh Parish Council provides the Kimble Stewart Hall facility. In 2022 the Council sought advice from the Buckinghamshire Community Buildings Service to help clarify areas of responsibility with the Hall’s management committee.

The background

The Parish Council own a community building known as the Kimble Stewart Hall, in the village of Little Kimble, which can be hired for local groups and events. Although the hall is owned by the Parish Council, it is managed by a separate management committee.

The challenge

When looking to set up insurance for the Hall, it was unclear whether the Parish Council – as the owner of the building – or the Hall’s management committee – as lessee – was responsible for this. Guidance was sought from various sources, including the Local Council Association and the wording of the lease, but seemed to contradict each other.

The solution

The Clerk to the Council approached Community Impact Bucks through its  subscription to the Community Building Service for guidance on the matter, in particular to ensure that the insurance provided was appropriate and met with the legal obligations of the Council and the management committee.

Great and Little Kimble cum Marsh Parish Council was paired with an expert volunteer through the Community Buildings Service, who appraised the Deed and Lease documentation. After reviewing all the paperwork, the volunteer was able to provide the Parish Council with an accurate analysis of the relationships between themselves and the management committee, as well as clearing up the confusion around where the insurance responsibilities lay.

The result               

Following this expert review, the Council was able to clarify the position of both themselves and the management committee, and was also able to summarise the terms of the lease to incoming members of the committee.

Cllrs and Committee Members are now able to confidently verbalise the complex relationships around the ownership and lease of the Kimble Stewart Hall.

“Community Impact Bucks was helpful in clarifying the formal lines responsibility and ensuring clear and good governance” – Great and Little Kimble cum Marsh Parish Council

Further Information

Published on February 22, 2023

Image courtesy of St Francis's Children Society